Application Letter

What is n application letter?

Definition Application letter

Also known as a cover letter, an application letter is a summary of your strongest and most relevant skills and abilities that will be expanded in your resume or selection criteria. It introduces you to potential employers and highlights your suitability for the position you are applying for.

All written applications should include an  application letter. In many cases, your application letter is just as important as your resume. It is unlikely that your resume will be read if your application letter doesn’t make a good first impression.

Purposes/function

Purpose application letter

cover letter, cover letter, motivation letter is a cover letter that is attached, or accompanies other documents such as a resume or curriculum vitae. A job application letter is a letter sent with a resume to demonstrate experience and knowledge. The purpose of this letter is to explain why you are the ideal candidate for the chosen position. It's also to persuade the employer to call you for an interview as well as increase your chances of being called for an interview, by assuring the reader that you will be the best person for the job. If your letter is poorly written, readers are less likely to take the time to look at your resume. So, your cover letter is an important opportunity to make a good first impression.

function application letter

The first function of a job application letter is to formally submit or apply for work to the company. Through your application letter, you are officially volunteering to fill the vacant position

Structure

An application letter can be structured into 3 parts:

 

Introduction

The beginning of your application letter should include:

 

 ^ The position you are applying for

 ^ Where you saw the job advertisement

 ^ A sentence or 2 about why you think you are a great fit for the role and the organization

 

Body

The body of the application letter is where you 'sell yourself. It should address the key requirements stated in the job ad, describing how you have the required qualifications, knowledge, skills and experience.

Identify keywords, phrases and skills mentioned in the ad and focus on emphasising your strengths in these areas. It isn't necessary to include everything mentioned in the job ad. Instead, focus on three to five of the most important elements.

 

Points to remember:

^ Keep to one theme per paragraph and support your claims with examples.

^ Write persuasively

^ Explain why you are interested in the position or working for the company / organization

^ State the value you will bring to the position

^ Identify how your achievements and skills qualify you for the role

 

Conclusion

At the end of the letter:

^ Refer to any attached documentation, including your resume

^ Express interest in further discussing your application and the available position in an interview

^ Indicate your availability for an interview and your contact details

^ Sign off with with 'Yours sincerely' (or 'Yours faithfully' if you addressed the application to Dear Sir/Madam)

 

How to Make a Good and Effective Application Letter

When creating an application letter, follow a few important points that are important to include. Personal information, experience and abilities are important things that don't forget to include.

Job position information

Find more detailed information about the company and the position you are applying for. Know clearly the qualifications and requirements.

I learned that the your company is expending the business and opening a position for marketing officer. I would love to be a part such a progressive division

I understand the company held an open recruitment to support the up and coming ASEAN  in Indonesia. It would be a pleasure to be a part of the excitement. I am writing to apply for the content writer specialist.

I am a fan of your company product and campaign. This year product launching for sustainable product facinate me the most. I am writing to apply for the position of product analyst in your company based on the job vacancy in …

Use a formal format

Making an application letter means making a letter with an official format. Pay attention to the use of punctuation, spaces and justification right and left.

Create headings

The latest version of the cover letter makes headings at the top of the letter regarding the applicant's name, address, contact number. So if the application letter is interesting, you can directly contact the applicant from the heading.

Company name

Write down the Department section, company name and even the address. Find out if the lead is male or female. So it can be written as Mr. or Mrs. If the gender is not known, it can be replaced with "To Whom It May Concern" or "Dear Hiring Manager."

The opening sentence expresses interest

The first paragraph mentions the job position you are applying for. Also state your interest in joining the company and why you are a suitable candidate.

Example :

Based on the job application in newspaper,  I am interested in the marketing position. It is align with my study and my previous working experience. I feel I have sufficient skill to fill in the position.

I am writing this application letter to apply for the kindergarten teacher in your school. I love children and currently still studying in my last semester in UNJ major in early childhood education. I feel it has prepared me to fulfil job as a teacher.

Include experience and qualifications

Write briefly information about your qualifications according to the job to be applied for. So write this section as follows

I am applying as a junior engineer in your company. I study electrical engineer and have done several intern jobs according to the major

I would like to apply as a customer service officer. I study communication and involve in many student unions and communities. I have a lot of experience dealing with people

Include personality

The paragraph describes your personality. A friendly touch and giving an impression of the applicant's personality will attract the attention of the company to recruit you.

Example:

I love traveling and going on adventures. That is why I can be a travel writer really well.

I am good with kids and the love me. I will make the perfect teacher's assistant. I really like kids and they like me. I will be a good assistant teacher.

Appreciation

Before ending the letter, you can express your gratitude and hope to join the company soon. Examples of sentences that can be used are as follows.

Thank you for taking the time to read my application letter

I appreciate the time to evaluate all the letters that come. I am very honored to be able to come here

Closing

The use of formal words to close a job application can use the words sincerely, your truly, faithfully yours or best, which means in Indonesian more or less thank you or greetings. Below it must include your full name and signature.

That is the writing format if you are going to make an application letter. Follow the procedure and steps carefully. To make it clearer, here is an example of an application letter in English.

 

 

Example job vacancy

 

Example application letter 

(Semi Block Style)

  

Tarim, 10 February, 2030

Subject: Application for Employment

Dear,

HRD Manager Timmerman Industries

123 Tarim St., Any City

Yours faithfully,

In accordance with the job advertisement from PT. Timmerman Industries, In Republika daily on January 30 2030. I volunteered to join the Assistant engineer team at PT. Timmerman Industries.

My personal data is as follows:

Name : Diajeng Januantika Putri, S.T.

Place, Date of Birth : Semarang, 27 January 2005

Last Education : Civil Engineering (S1)

Address : Tarim Street St., 27 Any City

Phone    : 0888-1232-275

E-mail    : diajengjptr@gmail.com

 

I am in good physical and mental health, and am fluent in English both orally and in writing. The title of graduate in the disciplines that I studied is very satisfying and has good analyctic skills. I have an interest in the civil world, I also have experience as a construction site engineer with more than 2 years experience building elite industrial estates in Java Island. Besides succeeding in making a futuristic, healthy and economical design, I also succeeded in making an effective and efficient budget of up to 30%. I love to learn and can work well both independently and in groups.

As a consideration, I attach :

1. Curriculum Vitae.

2. Photocopy of S-1 diploma and grade transcript.

3. Photocopy of course/training certificate.

4. Recent passport photo.

It is my hope that you are willing to take the time to provide an interview opportunity, so that I can explain in detail about the potential that I have.

Thus I made this cover letter truthfully, and thank you for your attention.

Yours sincerely,

 

 

 

Diajeng J P, S.T.

 

APPLICATION LETTER

 

Styles Format Application Letter

The Styles of Business Letters (Layouts of Business Letters) have undergone changes over the period of time. In the old times, the style was followed strictly. But recently liberty has been given to the business people to follow their own styles. Although no room was allowed for deviation form the standard form an effective letter during old days, the letters written then was more effective. There are still many business houses which use the old layout. But things have become much easier and business people have taken liberty in their approach towards adopting the layout of their business letters.

format source : https://okhtablog.wordpress.com/2012/11/20/styles-format-business-letter/

 

1. Full Block Style

https://okhtablog.files.wordpress.com/2012/11/tes2.jpg 

Full block format is considered the most formal of the three styles. In full block format or style, every line is left justified. The dateline is placed two to six line spaces below the last line of the heading or letterhead. The inside address placement varies depending upon the length of the letter. A common spacing is four line spaces below the date line. The salutation is placed two lines below the attention line (if an attention line is provided). The first line of the body is placed two lines below an attention line or two to four lines below the last inside address line. When using full block, paragraphs are single spaced, with a double space between paragraphs.

 

2. Block Style

https://okhtablog.files.wordpress.com/2012/11/block1.jpg

The block style is also known as the Full block style. In this style, all elements of the letter are justified to the left.

This business letter style is becoming very common, for the obvious reason that typing in this manner is easier, especially on a computer.

3. Semi Block Style

https://okhtablog.files.wordpress.com/2012/11/semiblockstyle.jpg

Semi-block format or style is frequently called modified semi-block because it is a slightly less formal modification of full block format. This letter style places the date line in alignment with, or slightly to the right of dead center. Another option for placing the date line in semi-block is flush right. Similar to full block, semi-block places the inside address, salutation and any end notations flush with the left margin. However, unlike full block, each body paragraph of semi-block is indented five spaces. The complimentary close and signature block are aligned under the date.

4. Indented Style

https://okhtablog.files.wordpress.com/2012/11/indented.jpg

Indented style is somewhat more complicated than other popular styles of business writing. In indented style, new paragraphs in a piece of writing are indented that is, they begin about 1.5 centimeters to the right of the left margin. Other parts of a business letter are moved farther to the right half of the page. Indented style is one of the older formats for business writing currently in use, though other formats are becoming more popular. Indented style is a format that many of today’s business people were trained to use.

 

Sample CV :

Source :

http://www.effective-business-letters.com/Styles-of-Business-Letters.html

http://wiz.cath.vt.edu/tw/TechnicalWriting/corresp/letters/formatexamples/

http://www.writing-lovers.com/formal-letter-styles.html