What is n application letter?
Definition Application letter
Also known as a cover letter, an application letter is a
summary of your strongest and most relevant skills and abilities that will be
expanded in your resume or selection criteria. It introduces you to potential
employers and highlights your suitability for the position you are applying
for.
All
written applications should include an
application letter. In many cases, your application letter is just as
important as your resume. It is unlikely that your resume will be read if your
application letter doesn’t make a good first impression.
Purposes/function
Purpose application letter
cover
letter, cover letter, motivation letter is a cover letter that is attached, or
accompanies other documents such as a resume or curriculum vitae. A job
application letter is a letter sent with a resume to demonstrate experience and
knowledge. The purpose of this letter is to explain why you are the ideal
candidate for the chosen position. It's also to persuade the employer to call
you for an interview as well as increase your chances of being called for an
interview, by assuring the reader that you will be the best person for the job.
If your letter is poorly written, readers are less likely to take the time to
look at your resume. So, your cover letter is an important opportunity to make
a good first impression.
function application letter
The
first function of a job application letter is to formally submit or apply for
work to the company. Through your application letter, you are officially
volunteering to fill the vacant position
Structure
An application letter can
be structured into 3 parts:
Introduction
The beginning of your application letter
should include:
^ The
position you are applying for
^ Where
you saw the job advertisement
^ A
sentence or 2 about why you think you are a great fit for the role and the
organization
Body
The body of the
application letter is where you 'sell yourself. It should address the key
requirements stated in the job ad, describing how you have the required
qualifications, knowledge, skills and experience.
Identify keywords, phrases
and skills mentioned in the ad and focus on emphasising your strengths in these
areas. It isn't necessary to include everything mentioned in the job ad.
Instead, focus on three to five of the most important elements.
Points to remember:
^ Keep to one theme per paragraph and
support your claims with examples.
^ Write persuasively
^ Explain why you are interested in
the position or working for the company / organization
^ State the value you will bring to
the position
^ Identify how your achievements and
skills qualify you for the role
Conclusion
At the end of the letter:
^ Refer to any attached
documentation, including your resume
^ Express interest in
further discussing your application and the available position in an interview
^ Indicate your availability
for an interview and your contact details
^ Sign off with with
'Yours sincerely' (or 'Yours faithfully' if you addressed the application to
Dear Sir/Madam)
How to Make a Good and Effective Application
Letter
When
creating an application letter, follow a few important points that are
important to include. Personal information, experience and abilities are
important things that don't forget to include.
Job position information
Find
more detailed information about the company and the position you are applying
for. Know clearly the qualifications and requirements.
I learned that the your company is
expending the business and opening a position for marketing officer. I would
love to be a part such a progressive division
I understand the company held an open recruitment to
support the up and coming ASEAN in
Indonesia. It would be a pleasure to be a part of the excitement. I am writing
to apply for the content writer specialist.
I am a fan of your company product and campaign. This
year product launching for sustainable product facinate me the most. I am
writing to apply for the position of product analyst in your company based on
the job vacancy in …
Use a formal format
Making an application letter means making a letter with
an official format. Pay attention to the use of punctuation, spaces and
justification right and left.
Create headings
The latest version of the cover letter makes headings at
the top of the letter regarding the applicant's name, address, contact number. So
if the application letter is interesting, you can directly contact the
applicant from the heading.
Company name
Write down the Department section, company name and even
the address. Find out if the lead is male or female. So it can be written as Mr.
or Mrs. If the gender is not known, it can be replaced with "To Whom It
May Concern" or "Dear Hiring Manager."
The opening sentence
expresses interest
The first paragraph mentions the job position you are
applying for. Also state your interest in joining the company and why you are a
suitable candidate.
Example :
Based on the job application in newspaper, I am interested in the marketing position. It
is align with my study and my previous working experience. I feel I have
sufficient skill to fill in the position.
I am writing this application letter to apply for the
kindergarten teacher in your school. I love children and currently still
studying in my last semester in UNJ major in early childhood education. I feel
it has prepared me to fulfil job as a teacher.
Include experience and
qualifications
Write briefly information about your qualifications
according to the job to be applied for. So write this section as follows
I am applying as a junior engineer in your company. I
study electrical engineer and have done several intern jobs according to the
major
I would like to apply as a customer service officer. I
study communication and involve in many student unions and communities. I have
a lot of experience dealing with people
Include personality
The paragraph describes your personality. A friendly
touch and giving an impression of the applicant's personality will attract the
attention of the company to recruit you.
Example:
I love traveling and going on adventures. That is why I
can be a travel writer really well.
I am good with kids and the love me. I will make the
perfect teacher's assistant. I really like kids and they like me. I will be a
good assistant teacher.
Appreciation
Before ending the letter, you can express your gratitude
and hope to join the company soon. Examples of sentences that can be used are
as follows.
Thank you for taking the time to read my application
letter
I appreciate the time to evaluate all the letters that
come. I am very honored to be able to come here
Closing
The use of formal words to close a job application can
use the words sincerely, your truly, faithfully yours or best, which means in
Indonesian more or less thank you or greetings. Below it must include your full
name and signature.
That is the writing format if you are going to make an
application letter. Follow the procedure and steps carefully. To make it
clearer, here is an example of an application letter in English.
Example job vacancy
Example application
letter
(Semi Block Style)
Tarim,
10 February, 2030
Subject: Application for
Employment
Dear,
HRD Manager Timmerman
Industries
123
Tarim St., Any City
Yours faithfully,
In accordance with the job
advertisement from PT. Timmerman Industries, In Republika daily on January 30
2030. I volunteered to join the Assistant engineer team at PT. Timmerman
Industries.
My personal data is as
follows:
Name : Diajeng Januantika Putri, S.T.
Place, Date of Birth : Semarang, 27 January 2005
Last Education : Civil Engineering (S1)
Address : Tarim
Street St., 27 Any City
Phone : 0888-1232-275
E-mail : diajengjptr@gmail.com
I
am in good physical and mental health, and am fluent in English both orally and
in writing. The title of graduate in the disciplines that I studied is very
satisfying and has good analyctic skills. I have an interest in the
civil world, I also have experience as a construction site engineer with more
than 2 years experience building elite industrial estates in Java Island.
Besides succeeding in making a futuristic, healthy and economical design, I
also succeeded in making an effective and efficient budget of up to 30%. I love
to learn and can work well both independently and in groups.
As a consideration, I
attach :
1.
Curriculum Vitae.
2.
Photocopy of S-1 diploma and grade transcript.
3.
Photocopy of course/training certificate.
4.
Recent passport photo.
It is my hope that you are
willing to take the time to provide an interview opportunity, so that I can
explain in detail about the potential that I have.
Thus I made this cover
letter truthfully, and thank you for your attention.
Yours sincerely,
Diajeng J P, S.T.
APPLICATION LETTER
Styles Format Application
Letter
The Styles of Business
Letters (Layouts of Business Letters) have undergone changes over the period of
time. In the old times, the style was followed strictly. But recently liberty
has been given to the business people to follow their own styles. Although no
room was allowed for deviation form the standard form an effective letter
during old days, the letters written then was more effective. There are still
many business houses which use the old layout. But things have become much
easier and business people have taken liberty in their approach towards
adopting the layout of their business letters.
format source : https://okhtablog.wordpress.com/2012/11/20/styles-format-business-letter/
1. Full Block Style
https://okhtablog.files.wordpress.com/2012/11/tes2.jpg
Full block format is
considered the most formal of the three styles. In full block format or style,
every line is left justified. The dateline is placed two to six line spaces
below the last line of the heading or letterhead. The inside address placement
varies depending upon the length of the letter. A common spacing is four line
spaces below the date line. The salutation is placed two lines below the
attention line (if an attention line is provided). The first line of the body
is placed two lines below an attention line or two to four lines below the last
inside address line. When using full block, paragraphs are single spaced, with
a double space between paragraphs.
2. Block Style
https://okhtablog.files.wordpress.com/2012/11/block1.jpg
The block style is also
known as the Full block style. In this style, all elements of the letter are
justified to the left.
This business letter
style is becoming very common, for the obvious reason that typing in this
manner is easier, especially on a computer.
3. Semi Block Style
https://okhtablog.files.wordpress.com/2012/11/semiblockstyle.jpg
Semi-block format or
style is frequently called modified semi-block because it is a slightly less
formal modification of full block format. This letter style places the date
line in alignment with, or slightly to the right of dead center. Another option
for placing the date line in semi-block is flush right. Similar to full block,
semi-block places the inside address, salutation and any end notations flush
with the left margin. However, unlike full block, each body paragraph of
semi-block is indented five spaces. The complimentary close and signature block
are aligned under the date.
4. Indented Style
https://okhtablog.files.wordpress.com/2012/11/indented.jpg
Indented style is
somewhat more complicated than other popular styles of business writing. In
indented style, new paragraphs in a piece of writing are indented that is, they
begin about 1.5 centimeters to the right of the left margin. Other parts of a
business letter are moved farther to the right half of the page. Indented style
is one of the older formats for business writing currently in use, though other
formats are becoming more popular. Indented style is a format that many of
today’s business people were trained to use.
Sample CV :
Source :
http://www.effective-business-letters.com/Styles-of-Business-Letters.html
http://wiz.cath.vt.edu/tw/TechnicalWriting/corresp/letters/formatexamples/
http://www.writing-lovers.com/formal-letter-styles.html
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